Tools to Try
Use What Works. Just Use It Intentionally.
The Wheel of Work isn’t a new tool — it’s a new way to use your
existing tools.
Whether you’re a sticky note lover, a calendar power user, or a
digital minimalist, the goal is the same: make your creative flow
visible, structured, and repeatable.
Here are tool suggestions aligned with each action in the Wheel of Work:
Note it: Capture ideas, thoughts, info.
Tools Examples:
● Notion / Evernote / Apple Notes – Flexible idea capture
● Voice memos – Great for when ideas strike on the go
● Paper notebooks – Still magic for some minds
AI Powered:
● Notion AI: generate content, summarize notes, and answer
questions
● Otter.ai: transcribing audio
● Fireflies.ai: automates transcription and summarization
● Evernote: integrated AI to improve its capabilities
● Mem: focuses on organization and retrieval
Tip: Always tag notes with a date, topic, and a key phrase.
Share it: Bring others in. Collaborate early.
Tools Examples:
● Slack / Teams / WhatsApp – For quick back-and-forths
● Webex / Zoom – Share and explain complex ideas visually
● Google Docs – Real-time collaboration and idea shaping
AI Powered:
● Miro AI: visual brainstorming and ideation
● MindMeister: AI enhanced mind-mapping tool
● Beautiful.ai: idea-sharing process for presentation.
● Team-GPT: leverage generative AI models like ChatGPT for brainstorming.
Tip: Share before things are “done” — clarity grows through feedback.
Decide it: Make choices and set direction.
Tools Examples:
● Decision logs in Notion or OneNote
● Team Kanban boards (Trello, Jira, Asana,)
● Whiteboarding tools (Miro, FigJam, Webex)
AI Powered:
● Microsoft Power BI: uses AI to find patterns and generate insights
● Tableau : data visualization and business intelligence tool.
● IBM Watson: risk assessment, fraud detection, and creating predictive models
● DecisionEngine AI: assessing potential risks and evaluating scenarios
● Rationale: structured decision-making
Tip: Write down decisions, who made them, and why. That’s leadership memory.
Do it: Execute. Deliver. Get it done.
Tools Examples:
● Calendar timeboxing (Google or Outlook)
● Task managers (ClickUp, Todoist, Asana)
● Focus apps (Pomofocus, Forest)
AI Powered:
● Motion: analyzes tasks, deadlines, and priorities and creates an optimal schedule
● Zapier: workflow automation with AI integrations for a powerful task execution tool.
● Wrike: work management platform. AI to automate repetitive tasks, improve collaboration, and provide predictive analytics.
● Asana: combines visual project tracking with smart, AI-powered assistance.
● ClickUp: AI generates subtasks, summarizes lengthy threads, and find information across all integrated apps.
Tip: Block time for tasks — don’t let meetings eat your doing time.
Remind it: Nudge yourself to follow through.
Tools Examples:
● Digital reminders (Todoist, Apple Reminders, Google Tasks)
● Post-its on your screen (yes, really)
● Recurring events in your calendar
AI Powered:
● Motion: AI to create and adjust your daily schedule, including reminders. Intelligently plan your day.
● Todoist: integrated AI to enhance its functionality
● Reclaim.ai: AI-powered calendar assistant that focuses on optimizing your time
● Any.do: Any.do combines a to-do list, calendar, and smart reminders into one app.
● Microsoft To Do: "My Day" feature uses AI to learn habits and recommend tasks to complete each day
Tip: Review your reminders twice daily. Morning = plan. Evening = reset.